OIML B 22 • Policy and rules for the reimbursement of travel expenses incurred by the CIML President in attending legal metrology related events

3.3 Conditions

The CIML President shall propose the transportation mode, accommodation, timetable, and fares following the principles below:

  1. the most economical journey is preferred, taking into account all modes of travel, travelling time and modifiable tickets;

  2. the journey shall include no stops between the stations or airports servicing the CIML President’s departure point and the destination’s nearest airport or station other than those required by the trip connections, unless justified by professional motives or they allow a reduction of the expenses incurred and the journey’s length is not substantially modified;

  3. the journey may be extended, if this results in a reduction in overall costs which may include additional accommodation and transportation;

  4. the journey, by rail when the connection exists, may be in first class;

  5. the journey by airplane shall be in economy class, except when any one section airtime of the journey’s duration is over seven hours. In this case, economy plus, when available, may be authorised;

  6. a modifiable ticket may be granted where there is an actual uncertainty about the dates and/or duration of the mission. Incurred taxes shall be paid by the BIML;

  7. luggage in excess of allowances shall be paid by the CIML President;

  8. the air and rail companies are selected in accordance with the above-mentioned principles and after due consideration of the list of airlines banned within the European Union;

  9. the accommodation shall take into account the accommodations already identified or suggested by the welcoming body and the nightly rate;

  10. a journey for personal motives may be combined with a mission. In this case, any extra fare for the journey for personal motives shall not be paid or reimbursed by the BIML to the CIML President;

  11. in the case that the CIML President is accompanied by other persons (spouse, parent, children, etc., on a personal basis only), the costs incurred on the journey directly attributable to the companion(s) will not be paid or reimbursed to the CIML President by the BIML. No liability for the companion of the CIML President on travel during any journey is incurred by the BIML.